Future-Proof Your Resident Records with AutumnCare Data Preservation

Aged care providers operate within one of the most highly regulated environments in Australia. Under legislation such as the Aged Care Act 2024, providers must maintain accurate and secure resident records — including care plans, assessments, clinical notes and documentation — even long after a resident has been discharged or passed away.

These obligations form part of the strengthened governance, accountability and record-keeping requirements introduced under the new Act.

Over time, this creates a significant data management challenge.

For many providers, years of operation mean their AutumnCare system accumulates large volumes of historical resident data. While these records must be retained for compliance and audit purposes, storing everything within the live operational database can gradually impact system performance and make database management increasingly complex.

A Smarter Way to Manage Historical Data

The AutumnCare Data Preservation Add-in provides a practical, compliant solution for managing long-term resident records.

Rather than allowing inactive data to continue expanding within the operational database, Data Preservation automatically archives historical resident information into a dedicated long-term storage database. This helps maintain the efficiency and performance of the live system while ensuring records remain securely preserved.

Through automated background processes, the add-in can:

• Archive records for discharged or deceased residents
  
  
• Move older charts and clinical documentation into long-term storage
  
  
• Retain historical information for regulatory, reporting, and auditing requirements
  
  
• Automatically purge records once retention policies are met

Archiving processes can be scheduled to run during off-peak hours, ensuring minimal impact on everyday system use.

Keep Your System Fast — Without Losing History

With Data Preservation in place, your organisation can continue to meet legislative record-keeping obligations while ensuring the active AutumnCare system remains focused on current care delivery.

Historical records remain securely preserved and can still be accessed through reporting tools when required for audits, reviews, or investigations.

The result is a system that remains both efficient and compliant:

✔ Faster system performance
✔ Improved database manageability
✔ Secure long-term storage of resident records
✔ Confidence in regulatory compliance

Built for the Future of Aged Care

As aged care organisations grow and regulatory expectations continue to evolve, managing decades of clinical information becomes increasingly important.

The AutumnCare Data Preservation Add-in helps providers address this challenge by preserving historical data responsibly while keeping the operational system optimised for day-to-day care delivery.

Discover the Benefits of Data Preservation

If your organisation has been using AutumnCare for many years — or is planning for continued growth in resident data — Data Preservation can help you maintain system performance, meet compliance obligations, and future-proof your records.

Customers interested in implementing the Data Preservation Add-in can submit their details via the enquiry form below.